TVRCC monthly event guidance:
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Risk Assessment PDF
last updated 10 Sept 2020
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This guidance is aimed at protecting everyone and will be updated when appropriate.
Large meetings should be avoided as per current GOV.UK guidelines, and we will be keeping a careful eye on this for you. However, if smaller groups wish to meet up, that may be possible, but must be agreed with the RO if they are to be held under the TVRCC banner. The maximum number of people not from the same household is currently six at any one time, which is severely restricting. We know it's not great, but we cannot deviate from the current law. TVRCC can provide you with a basic risk assessment for each participant in the event to read and sign which for everyone's benefit.
Number of participants:
No more than allowed by the current government guidelines for groups. Recognise that guidelines may change and vary county by county. To ensure guideline compliant numbers, members must pre-book on a meeting; organisers should only share the drive details with those who have booked. Members should be reminded that it is not possible to bring additional guests that are not on the original booking.
Car sharing:
Only members who are from the same family unit or support bubble can share the same car. A shared car (with two seats) counts as two towards the total participants allowed for a drive. Cars with additional occupants (if you really can squeeze anyone into the back of a Cerbera or a Tasmin+2!) may limit the number of cars on a drive.
Health of participants:
If any participant (including the organiser) has or suspects they or any member of their family unit may have Covid-19, are self-isolating,
quarantining or are shielding they are not to attend the drive.
Start/End point:
Should be away from any residential areas and spacious enough to allow social distancing. Always remember some carparks remain shut or might be busier than normal, be prepared to have a plan-B if you arrive at your destination to find your normally empty carpark is full. Ideally start/end points should have access to toilet facilities.
Briefing:
Should be carried out following current socially distancing guidelines. The content should include the normal driving guidelines together with any Covid specific procedures i.e. parking at destination, facilities and procedures for any pubs etc.
Hand Sanitizer:
Members should be in possession of hand sanitiser at all times.
PPE/Face Coverings:
Currently there is no requirement to wear PPE or face coverings outside in public spaces where social distancing can be observed. Members and organisers may choose to wear both should it make them feel safer. Members should not be judged by the group for their own personal choice.
Participant Route Maps (If applicable):
These should either be sent to the participants prior to the event or if printed please allow members to collect these in a social distanced
manner. Details should only be shared with those who have pre-booked.
Routes:
Organisers should avoid sensitive areas i.e. around hospitals, care homes or where there is likely to be an increased use of bicycles and/or
walkers/pedestrians/horses. Some are obvious but bear in mind everyone has been enjoying a reduction in car usage so may not expect you to be in ‘their’ space.
Food and drink:
Recognise that your typical destination i.e. Pubs or restaurants at time of writing mostly remain shut so advise members to take their own if appropriate. Please ask everyone to take rubbish home.
Toilets:
Public toilets remain shut in many areas, do your homework to avoid any embarrassment - but a great starting point is
https://www.lockdownloo.com/
Photos:
Be mindful that the #socialmediabandwagon is constantly on the lookout for something to complain about. Always avoid posting photographs of driving through otherwise quiet villages and use sensitivity when posting about a run. Always think: "How will this come across on the front page of the Daily Mail?".
These guidelines are current as of the date of this email. Updates will be emailed and also published within the RO TVRCC Forum.
If you require any further assistant or clarification, please email office@tvrcc.com or call us on 10952 822126.
Take care and stay well.
Large meetings should be avoided as per current GOV.UK guidelines, and we will be keeping a careful eye on this for you. However, if smaller groups wish to meet up, that may be possible, but must be agreed with the RO if they are to be held under the TVRCC banner. The maximum number of people not from the same household is currently six at any one time, which is severely restricting. We know it's not great, but we cannot deviate from the current law. TVRCC can provide you with a basic risk assessment for each participant in the event to read and sign which for everyone's benefit.
Number of participants:
No more than allowed by the current government guidelines for groups. Recognise that guidelines may change and vary county by county. To ensure guideline compliant numbers, members must pre-book on a meeting; organisers should only share the drive details with those who have booked. Members should be reminded that it is not possible to bring additional guests that are not on the original booking.
Car sharing:
Only members who are from the same family unit or support bubble can share the same car. A shared car (with two seats) counts as two towards the total participants allowed for a drive. Cars with additional occupants (if you really can squeeze anyone into the back of a Cerbera or a Tasmin+2!) may limit the number of cars on a drive.
Health of participants:
If any participant (including the organiser) has or suspects they or any member of their family unit may have Covid-19, are self-isolating,
quarantining or are shielding they are not to attend the drive.
Start/End point:
Should be away from any residential areas and spacious enough to allow social distancing. Always remember some carparks remain shut or might be busier than normal, be prepared to have a plan-B if you arrive at your destination to find your normally empty carpark is full. Ideally start/end points should have access to toilet facilities.
Briefing:
Should be carried out following current socially distancing guidelines. The content should include the normal driving guidelines together with any Covid specific procedures i.e. parking at destination, facilities and procedures for any pubs etc.
Hand Sanitizer:
Members should be in possession of hand sanitiser at all times.
PPE/Face Coverings:
Currently there is no requirement to wear PPE or face coverings outside in public spaces where social distancing can be observed. Members and organisers may choose to wear both should it make them feel safer. Members should not be judged by the group for their own personal choice.
Participant Route Maps (If applicable):
These should either be sent to the participants prior to the event or if printed please allow members to collect these in a social distanced
manner. Details should only be shared with those who have pre-booked.
Routes:
Organisers should avoid sensitive areas i.e. around hospitals, care homes or where there is likely to be an increased use of bicycles and/or
walkers/pedestrians/horses. Some are obvious but bear in mind everyone has been enjoying a reduction in car usage so may not expect you to be in ‘their’ space.
Food and drink:
Recognise that your typical destination i.e. Pubs or restaurants at time of writing mostly remain shut so advise members to take their own if appropriate. Please ask everyone to take rubbish home.
Toilets:
Public toilets remain shut in many areas, do your homework to avoid any embarrassment - but a great starting point is
https://www.lockdownloo.com/
Photos:
Be mindful that the #socialmediabandwagon is constantly on the lookout for something to complain about. Always avoid posting photographs of driving through otherwise quiet villages and use sensitivity when posting about a run. Always think: "How will this come across on the front page of the Daily Mail?".
These guidelines are current as of the date of this email. Updates will be emailed and also published within the RO TVRCC Forum.
If you require any further assistant or clarification, please email office@tvrcc.com or call us on 10952 822126.
Take care and stay well.
