TVRCC Regional Websites

A website is a great way to keep your members informed and give potential new members a clear idea of what your region is all about. Most TVRCC regions have been provided with a website by the club over the past 25+ years.​

Domain names (website addresses)

The TVRCC registers and maintains domain names for all regions, typically in the format: www.tvrcc-yourcounty.co.uk

Please do not register domain names for TVRCC use independently.
This ensures consistency across the club, avoids unnecessary costs, and prevents issues with ownership or access if roles change.

If you require a new domain name - for example, due to a region name change - please contact the club webmaster: [email protected]

RO Email addresses

The TVRCC provides Regional Organisers with a dedicated email address eg: [email protected]

This is a 10GB webmail account, accessible from any web browser using the login details provided—so there’s nothing complicated to set up and no need to use your personal email.

Using a TVRCC email address means:
  • You don’t need to share your personal email with members
  • Your contact details remain consistent on the website
  • The account can be easily handed over if the RO role changes
  • Everything can be managed centrally without disruption

If you’d like an RO email address, contact: [email protected]
Spam and filtering
As these email addresses are public and, in some cases, have been in use for many years, a certain amount of spam is unavoidable.

Each mailbox includes built-in spam filtering, which can be adjusted if required. Increasing the filter level can reduce unwanted emails, although it may occasionally catch genuine messages.
If you’d like the filtering adjusted, just contact the webmaster.

​For those who want more control, you can also use additional spam filtering software. These tools allow you to fine-tune settings, block senders, and manage your own filtering rules.
Common options include:
  • SpamSieve (Mac)
  • MailWasher (free version available)
  • SpamAssassin
  • SpamTitan

Sending emails to members in your region

While it may be tempting to email your region members directly from your TVRCC email account, this isn’t recommended for anything beyond a small number of recipients.


Modern email systems are very sensitive to bulk sending. Sending to larger groups—or sending multiple batches close together—can be flagged as spam behaviour. In the worst case, this can result in your email account being restricted or blocked.
For this reason, TVRCC email accounts should NOT be used for bulk emailing.
Recommended approach
Instead, we strongly recommend using a dedicated email newsletter service. These platforms are designed specifically for group communications and offer several advantages:
  • Built-in unsubscribe options (a legal requirement)
  • Delivery optimisation to avoid spam filters
  • Useful reporting (e.g. who has opened your emails)
  • Better formatting, including images and structured layouts
Popular options such as Mailchimp and EmailOctopus offer free tiers, which are more than sufficient for most regions.

Regional websites

Every TVRCC region is provided with a clean, mobile-friendly, SSL-secure website. These sites are designed to give members and potential new members a clear, reliable place to find your region.

​Each site includes:
  • RO contact details and email address
  • A simple contact form
  • Monthly meeting details with address and venue link
  • An interactive Google Map for directions
  • Links to your preferred communication channels (Facebook, WhatsApp, forum)
  • Links back to the main TVRCC website for membership, Sprint and further information
Importantly, these sites also help keep your region visible in Google, making it much easier for local members to find you.

Why we manage the websites centrally
In the past, some regions had independently managed websites. Over time, this often led to problems when roles changed—sites couldn’t be updated, login details were lost, or unexpected hosting costs appeared.

We also found that while many regions were given the ability to edit their own sites, very few actually did. This often resulted in outdated or incorrect information, and in some cases sites being accidentally broken or deleted.

So we’ve taken a simpler and more reliable approach:
All region websites are managed centrally to ensure consistency, accuracy, and no unexpected costs.

Making updates
If you’d like anything added or changed—such as:
  • Updated meeting details
  • New header images
  • A small selection of photos
  • Useful local links
You can submit updates using the form linked at the bottom of every region website, or the link below, and we’ll take care of it for you.
Events and photos
You’re welcome to submit events for inclusion on your website (either as a list or embedded calendar). However, most regions find social media or WhatsApp far more effective for keeping things current.

If events are added to the website, please remember they will also need to be removed once they’ve passed to avoid confusion.

The same applies to photos—these are generally far better shared on social channels where members will actually see and engage with them. For the website, we recommend keeping things simple with a few strong, iconic images rather than large galleries.

​Social media and messaging groups

Regions are free to set up and manage their own Facebook pages, groups, WhatsApp groups, or other communication channels.
To help maintain consistency across the club and make regions easier to find, we recommend using a clear and standard naming format, such as: TVRCC – Your County or TVRCC Your County
This helps:
  • Members and new owners find your region more easily
  • Keep a consistent TVRCC identity across platforms
  • Avoid confusion with unofficial or duplicate groups
You’re free to manage these channels in the way that works best for your region, but keeping the naming aligned with the TVRCC brand makes a big difference.