TVRCC RO/Regional Organiser 'Handbook'
REGIONAL ORGANISER REQUIREMENTS
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Good Regional Organisers are just normal people prepared to do bit more for their club and their region. Below is a brief summary of the key responsibilities of an RO.
Monthly Meetings
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On a less serious note, you also need:
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TVRCC OFFICER CODE OF CONDUCT
All the behaviour codes for Committee Members apply to Regional Organisers, but given the high profile of the RO and their hands on public persona, there are other codes for ROs that apply. Regional Organisers are considered to be the Club’s front line officers who deal with potential and existing Members and the general public at events.
It is a condition that all Regional Organisers take on the position with the understanding that they act with decency and decorum in public and at no time do anything that could bring the Club into disrepute. In the public arena, the behaviour of a RO should always be exemplary when acting as an official of the Club.
This is particularly appropriate with regard to public website forums where officials of the Club, given their election by the membership, have a public profile of being trustworthy and honourable in both words and deeds. As officers of the Club, opinions of ROs are generally highly regarded and in most cases an RO’s opinion will be seen as factual with regard to Club issues. With this in mind, great care should be taken when contributing to threads on public forums.
A RO should be prepared to make themselves available to their regional membership by email/post/telephone and should expect to be contacted at reasonable times by evening telephone calls from existing and potential Members.
It is a condition that all Regional Organisers take on the position with the understanding that they act with decency and decorum in public and at no time do anything that could bring the Club into disrepute. In the public arena, the behaviour of a RO should always be exemplary when acting as an official of the Club.
This is particularly appropriate with regard to public website forums where officials of the Club, given their election by the membership, have a public profile of being trustworthy and honourable in both words and deeds. As officers of the Club, opinions of ROs are generally highly regarded and in most cases an RO’s opinion will be seen as factual with regard to Club issues. With this in mind, great care should be taken when contributing to threads on public forums.
A RO should be prepared to make themselves available to their regional membership by email/post/telephone and should expect to be contacted at reasonable times by evening telephone calls from existing and potential Members.
CONFLICT OF INTEREST POLICY
All staff, Committee members and officials of the TVR Car Club will strive to avoid any conflict of interest between the interests of the Club on the one hand, and personal, professional, and business interests on the other. This includes avoiding actual conflicts of interest as well as the perception of conflicts of interest.
The purposes of this policy are to protect the integrity of the Club’s decision-making process, to enable our
members to have confidence in our integrity, and to protect the integrity and reputation of staff, Committee
members and officials.
Examples of conflicts of interest may include:
Committee members and officials of the Club should not at anytime solicit any personal advantage (financial or otherwise) from the Club’s suppliers, advertisers or partners based on their position within the Club.
In the course of meetings or activities Committee members and officials will disclose any interests in a transaction or decision where there may be a conflict between the Club’s best interests and the Committee member’s best interests or a conflict between the best interests of two organisations that the person is involved with.
After disclosure of a potential conflict it is understood that the matter will be reviewed by the Directors of the Club who will decide if any action is necessary.
Committee members should bring to the attention of the Directors of the Club any instance where they believe a conflict of interest may have occurred, but it has not been disclosed.
Any disclosure and actions taken that relate to conflicts of interest will be noted in the appropriate Committee meeting minutes.
This policy is meant to supplement good judgment, and staff, volunteers and Committee members should
respect its spirit as well as its wording.
The purposes of this policy are to protect the integrity of the Club’s decision-making process, to enable our
members to have confidence in our integrity, and to protect the integrity and reputation of staff, Committee
members and officials.
Examples of conflicts of interest may include:
- A Committee member or official who is an employee of any of its suppliers, advertisers or partners or receives benefits (including benefits in kind) from its suppliers, advertisers or partners.
- A Committee member or official who is related to a member of staff of the Club, any of its suppliers, advertisers or partners.
- A Committee member or official who is also on the Committee of another organisation that may be considered to be competing for the same or a related market.
- A Committee member or official who has shares or a commercial interest in a business that may be awarded a contract to do work or provide services for the Club.
Committee members and officials of the Club should not at anytime solicit any personal advantage (financial or otherwise) from the Club’s suppliers, advertisers or partners based on their position within the Club.
In the course of meetings or activities Committee members and officials will disclose any interests in a transaction or decision where there may be a conflict between the Club’s best interests and the Committee member’s best interests or a conflict between the best interests of two organisations that the person is involved with.
After disclosure of a potential conflict it is understood that the matter will be reviewed by the Directors of the Club who will decide if any action is necessary.
Committee members should bring to the attention of the Directors of the Club any instance where they believe a conflict of interest may have occurred, but it has not been disclosed.
Any disclosure and actions taken that relate to conflicts of interest will be noted in the appropriate Committee meeting minutes.
This policy is meant to supplement good judgment, and staff, volunteers and Committee members should
respect its spirit as well as its wording.
CONTACT DETAILS ON THE WEBSITE AND IN SPRINT
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Contact details for all Regions, the respective Regional Organiser and where the monthly meetings are held etc are available on the TVRCC website under Your Region and in every copy of Sprint.
It is your responsibility to make sure that the Club has your current details. If they are incorrect please use the TVRCC Change Notification form or send your details to the TVRCC Office team office@tvrcc.com or 01952 822126. |
These details will then be forwarded to the webmaster, ROCo and Sprint Magazine. Changes on the website are usually made within a few days depending on our workload.
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REGIONAL REPORTS
As Regional Organiser (RO) you are expected to produce regular monthly reports on activities that have taken place or are planned within your region. In the past, previous versions of this document have been structured as a guide and have been less instructional in style and format. The old guide style may have contributed to a huge variation in the reports received. To alleviate this situation we have elevated this document into more of a requirement. ROs should be aware that the team are currently spending around 30 hours every month working on the Regional Reports section alone, which is a lot of time for 12 to 13 pages in the magazine. If all ROs follow this document, we estimate that it will increase the time each one of you spends on the report by about 5 minutes, but it will save the team over 25% of the additional processing time.
Within this document we are going to use East Yorkshire as an example for clarification.
Regional Reports are the responsibility of the nominated Regional Organiser. If you have another member of the region write the reports on your behalf, remember they are doing just that, writing on your behalf. It is good practice to have the report sent to you and then for you to forward it to the office. This achieves two things, firstly it avoids confusion for the office in receiving emails from sources they aren’t expecting, and secondly it ensures you see what is being written and sent in the report. Then any feedback on the report or the images goes to the person nominated by the region to represent them, the RO.
Current Regional Report Word Limits
1200 Words
Mid Essex, SELNWK, W & W.Midlands, Hampshire
800 Words
Berkshire, Bristol, E.Midlands, E.Sussex, GMMC, Herts & Beds, Lancashire, Suffolk/Norfolk, Northants, North, South, East & West Yorks, RoI, Tees Valley, Wiltshire,
600 Words
Bristol, High Peak, Staffs & Shrops,
400 Words
All other Regions
Within this document we are going to use East Yorkshire as an example for clarification.
- The deadline for reports to be received by the Club Office will be sent via email, this can be subject to change, but is usually by the end of the last day of each month.
- Reports are to be sent by email to the following address office@tvrcc.com
- Reports are to be sent as attachments to the email and in Microsoft Word format. Sending the report as text within an email is not acceptable.
- All reports must remain within the published word limits for the region. Occasionally special circumstances may require additional space and where this is the case the RO must advise the office of the over limit and the reason. Do not assume it is acceptable just to send it in and hope it won’t be noticed. The word limits are just that and should not be seen as targets. It is better to write less than just try to fill space, in this instance it is often true that less is more.
- Any report that is received over word limit where prior acceptance hasn’t been agreed will be subject to return to the RO for editing or if it has exceeded the deadline it will be chopped by the office and/or the editor as the needs of the magazine dictate.
- The report should be given a set filename. As all reports appear in Sprint two months after the cut off point, a report written in June will appear in August. The filename therefore should appear as follows using the month it is targeted to:
RR EAST YORKSHIRE AUG 2011.doc
This simple change will ensure it is easier to read in amongst 30 plus other reports and the date and year allow us to archive the reports and find them again if required. - The report should use Arial 11 font with no bold, italic or underlined text.
- There is an established limit of two images per report. During 2010 an agreement was reached where additional images could be sent at the cost of 50 words off the limit. This opened the floodgates and it is now common to receive 3 or 4 images per report. The layout editor spends a lot of time on each image making them appear that they were all shot with the same camera so these additional images increase his workload immensely. ROs must understand that these are always going to be viewed as additional images and not a change in the established limit and must ensure that the images are relevant to and add something to the overall content of the report.
- All images must be sent as attachments to the email along with the report and they must meet the following criteria:
- Relevant to the text and adding to the content
- In *.jpg format only. No other format is acceptable and images sent in other formats will not be used.
- A minimum file size of 300 Kb and a maximum file size of 3 Mb.
- If the image shows a car or cars the number plates must not be blocked out.
- It shouldn’t need to be said but it does. The image must be in focus.
- The filename of the image (s) should be changed to match the report. Griffith at Sunset is pretty descriptive but doesn’t help us in any way. For our example region the filename should be as follows:
RR East Yorkshire 1 Aug 2011:jpg (for the first image)
RR East Yorkshire 2 Aug 2011:jpg (for the second image) - The layout restrictions for the reports section of Sprint do not allow for text to be wrapped around an image but the RO must indicate where in the report they want the image to be set. Typing ‘pic 1 here’ just doesn’t help so the following needs to be observed:
- Finish the sentence and enter a hard return. This establishes a new paragraph. Then enter the following:
++ RR East Yorkshire 1 Aug 2011 ++ - As you can see this is just the filename minus the extension with the addition of some + signs to ensure the layout editor can clearly see where the image should go.
- Microsoft Word has a number of features that can really help. They all live under the tools menu and should be used on each report.
Word Count: This is an easy way to identify if you are over the word limit before the office does.
Language: Please go into set language and change the default to English (UK) and ensure the box that says check spelling as you go is ticked.
Spelling and grammar: There really is no excuse for sending in a report that hasn’t been spell checked.
- There are certain conventions that we would like ROs to follow within the reports. Avoid the issues associated with the incorrect use of the apostrophe. The plural of TVR is TVRs not TVR’s. The apostrophe is used to indicate possession, as in the TVR’s exhaust is very noisy.
- Avoid abbreviations, Chim and Griff are perfectly acceptable in forum speak and conversation but look very unprofessional when written. The correct spelling is Chimaera by the way!
- Avoid over using hyphens as punctuation.
- One exclamation mark is sufficient, two or three doesn’t add to the text!
- Avoid abbreviating region names in the report.
- This may be just a personal thing but I hate the terms Tivvers, please try to use owners, drivers or members instead.
- When listing dates for forthcoming meetings at the end of the report they should be written as follows:
16th September Goodwood Revival – Meet in the car park at 8:00 am
Regional Reports are the responsibility of the nominated Regional Organiser. If you have another member of the region write the reports on your behalf, remember they are doing just that, writing on your behalf. It is good practice to have the report sent to you and then for you to forward it to the office. This achieves two things, firstly it avoids confusion for the office in receiving emails from sources they aren’t expecting, and secondly it ensures you see what is being written and sent in the report. Then any feedback on the report or the images goes to the person nominated by the region to represent them, the RO.
Current Regional Report Word Limits
1200 Words
Mid Essex, SELNWK, W & W.Midlands, Hampshire
800 Words
Berkshire, Bristol, E.Midlands, E.Sussex, GMMC, Herts & Beds, Lancashire, Suffolk/Norfolk, Northants, North, South, East & West Yorks, RoI, Tees Valley, Wiltshire,
600 Words
Bristol, High Peak, Staffs & Shrops,
400 Words
All other Regions
TVRCC PUBLIC LIABILITY INSURANCE
Public Liability Insurance (PLI) is not mandated by any law of which we are aware, but is often requested by venues that are used or hired by event organisers, who often ask for a copy of the certificate before agreeing the hire.
PLI is generally in place to defend organisers or attendees at an event if they are sued as a consequence of damage or injury caused to a third party by them or an attendee at their event. In other words, if someone trips over a spare wheel or picnic table at your event, and breaks their leg and can't work, they are (sadly) likely to sue the table owner, and/or the event organiser and/or the
organising club for lost earnings.
PLI can also cover damage to a venue as a consequence of the event - reinstating churned up grass for example.
The TVRCC policy protects the TVRCC as an organisation, together with TVRCC members who are sued as a consequence of their involvement in, or organising of a TVRCC approved event ie. if the event organisers are TVRCC members, the PLI policy will pay for the defence/settlement of any claims against them. (There are obviously certain caveats and exclusions, such as deliberate
acts etc.)
If your event is a TVRCC approved event, then all TVRCC members at the event are covered by the TVRCC policy - this is actually a huge unseen benefit of membership!
If it is not a TVRCC event, but the RO brings a group of TVRCC members as a regional meet, then all TVRCC members attending are covered. In this case however, the organising TVRCC members are in something of a grey area depending on who is injured and for what.... And any attendees who are not TVRCC members will not be protected by the TVRCC policy.
So, it depends on how much this is a TVRCC event, and how much it is 'just' a car event, organised by people who happen to be members of the TVRCC - something probably only you can judge... It might be worth talking to the ROCo/Events Manager to see if they would be willing to adopt it. However, if the majority of attendees are not TVRCC, then this might not be possible...
As to providers of PLI, we’re aware that single event insurance is available, try starting with a Google search. The TVRCC policy is a specific motorsport organisations policy for MSA members and gives us £10m cover. If the event is for a specific charity, then it may be they have a PLI policy for their events that might cover you?
So, in summary it's a question of risk - what the event is likely to be (TVRCC or not); who is going to attend it (TVRCC or not), whether you and your co-organisers are concerned there is a risk of being sued by anyone involved, and whether you are prepared to take that risk, or need it to be underwritten by an insurance policy.
Sorry if this complicates what we hope is a fun and successful event!
RoCo
roco@tvrcc.com
TVRCC Events
events@tvrcc.com
PLI is generally in place to defend organisers or attendees at an event if they are sued as a consequence of damage or injury caused to a third party by them or an attendee at their event. In other words, if someone trips over a spare wheel or picnic table at your event, and breaks their leg and can't work, they are (sadly) likely to sue the table owner, and/or the event organiser and/or the
organising club for lost earnings.
PLI can also cover damage to a venue as a consequence of the event - reinstating churned up grass for example.
The TVRCC policy protects the TVRCC as an organisation, together with TVRCC members who are sued as a consequence of their involvement in, or organising of a TVRCC approved event ie. if the event organisers are TVRCC members, the PLI policy will pay for the defence/settlement of any claims against them. (There are obviously certain caveats and exclusions, such as deliberate
acts etc.)
If your event is a TVRCC approved event, then all TVRCC members at the event are covered by the TVRCC policy - this is actually a huge unseen benefit of membership!
If it is not a TVRCC event, but the RO brings a group of TVRCC members as a regional meet, then all TVRCC members attending are covered. In this case however, the organising TVRCC members are in something of a grey area depending on who is injured and for what.... And any attendees who are not TVRCC members will not be protected by the TVRCC policy.
So, it depends on how much this is a TVRCC event, and how much it is 'just' a car event, organised by people who happen to be members of the TVRCC - something probably only you can judge... It might be worth talking to the ROCo/Events Manager to see if they would be willing to adopt it. However, if the majority of attendees are not TVRCC, then this might not be possible...
As to providers of PLI, we’re aware that single event insurance is available, try starting with a Google search. The TVRCC policy is a specific motorsport organisations policy for MSA members and gives us £10m cover. If the event is for a specific charity, then it may be they have a PLI policy for their events that might cover you?
So, in summary it's a question of risk - what the event is likely to be (TVRCC or not); who is going to attend it (TVRCC or not), whether you and your co-organisers are concerned there is a risk of being sued by anyone involved, and whether you are prepared to take that risk, or need it to be underwritten by an insurance policy.
Sorry if this complicates what we hope is a fun and successful event!
RoCo
roco@tvrcc.com
TVRCC Events
events@tvrcc.com
TVRCC OFFICE RESOURCES
The TVRCC Office is one the best resources a RO can have and can assist an RO.
For instance:
For Events and subject to the prior agreement of the Events team and the Treasurer
The following resources are available from the Office:
Tel: 01952 822126 or Email: office@tvrcc.com
TVRCC Ltd, Suite 5, Nova House, Audley Ave Ent. Park, Newport, Shropshire TF10 7DW
For instance:
- On request, the office will supply you with TVRCC letter headed paper and compliment slips.
- You can give the office your region’s postal codes and ask for a database report every year giving your entire region’s membership details. The TVRCC will refund postage once a year if you wish to mail all your Members or mailings can be completed by TVRCC office from an emailed letter. The contract postage from the office is less expensive than buying stamps.
- If you would like an introductory letter to go to all new the members in your region joining the Club just email your letter to the office and they will include it in the membership packs that go to new regional members. It is a good idea to embed your picture in this letter so the new people know who to approach at your Meet.
- On request, the Office will provide TVRCC postcards that can be handed out at Car Shows, handed to new members or put out on tables at your Meet. They will also send you old copies of Sprint to give to prospective new members. This is a great way to show new Members what they are getting every month for their subscription.
For Events and subject to the prior agreement of the Events team and the Treasurer
The following resources are available from the Office:
- All aspects of administration for events: draft booking forms / liaising with the Editor and Publisher of Sprint (Jon) for adverts/booking forms.
- Website updates or adverts
- Processing of bookings/ payments and any ticketing (this would be on the proviso that the event was one of our National Events, this decision is for the events team)
- Keeping of records of bookings for you and the events team/ treasurer and TVRCC accountants.
- Advice and guidance.
- Possible invoicing and chasing of payments from sponsors.
- Supply and processing of orders of any event merchandise, subject to TVRCC normal retail profit margins / P&P rates, this would have to be pre-order online or by phone.
Tel: 01952 822126 or Email: office@tvrcc.com
TVRCC Ltd, Suite 5, Nova House, Audley Ave Ent. Park, Newport, Shropshire TF10 7DW
FORUM POSTING NOTIFICATION
On joining the team of ROs, it is suggested that you set your preferences within the club forums to email you when a message is posted in the RO forum so that you are kept up to date at all times, rather than having to keep checking. To do this log into the TVRCC website forum:
Should you ever want to stop the email just click on 'unsubscribe'
Please remember that the opinions of all ROs are very important. They help the ROCo to represent what you want and how you feel at committee meetings and in general.
The RO forum tends not to be used as a social area, but is there if an RO needs some advice, wishes to discuss a topic on the main forum or generally just wants to have a rant and get feedback from the committee or other ROs.
- Click on the ‘settings’ button at the top.
- Click on ‘Email Notification Subscriptions’
- Click on 'Subscribe to email notification of new posts'
- Click on 'select forum'
- Click on 'RO and Committee Private forum'
- Click submit
Should you ever want to stop the email just click on 'unsubscribe'
Please remember that the opinions of all ROs are very important. They help the ROCo to represent what you want and how you feel at committee meetings and in general.
The RO forum tends not to be used as a social area, but is there if an RO needs some advice, wishes to discuss a topic on the main forum or generally just wants to have a rant and get feedback from the committee or other ROs.
REGIONAL BANK ACCOUNTS
Clarification from the Treasurer on the opening and naming of Regional Bank Accounts
We do not expect Regions to have a bank account unless the RO feels it is necessary. If there is a regional account please do not use the words TVR or TVRCC in the account name. It is considered good practice to just use the regional name only e.g. Mid Essex RO Account or Middlesex RO Account. It should never be in the name of a person.
A good naming template to follow would be: "Region RO Account"
When the account is set up ensure that it requires two signatures to release any funds from the account. This should not be another family member, but another TVRCC member. This is for your own security and protection as someone could accuse you of rifling the account.
As it can sometimes be inconvenient to have to wait for the next TVRCC Meet to get a cheque signed, when considering a bank account for your region, I would suggest that the person you choose to have as a double signatory is someone you either live fairly close to or see on a social basis. It should not be your partner/wife/husband even if they are also a TVRCC member.
Once someone (such as an organiser) takes money from someone they have a duty of care to provide the service for which the money was handed over. As RO you must keep simple accounts and keep all paper work so as to show transparency at all times.
If you do not feel confident about controlling your regional account or processing bookings, which have an associated ticket cost, the TVRCC office can offer a processing service. The TVRCC office would not underwrite regional events and any funding required for deposits, would need to be sanctioned in advance by the TVRCC Treasurer. Deposit payments must be secured from members either by the RO or the TVRCC office, before a venue is booked or any contract entered in to. For further assistance with your event, please contact the events team via email or the TVRCC office on 01952 822126.
If you need further advice please contact treasurer@tvrcc.com
We do not expect Regions to have a bank account unless the RO feels it is necessary. If there is a regional account please do not use the words TVR or TVRCC in the account name. It is considered good practice to just use the regional name only e.g. Mid Essex RO Account or Middlesex RO Account. It should never be in the name of a person.
A good naming template to follow would be: "Region RO Account"
When the account is set up ensure that it requires two signatures to release any funds from the account. This should not be another family member, but another TVRCC member. This is for your own security and protection as someone could accuse you of rifling the account.
As it can sometimes be inconvenient to have to wait for the next TVRCC Meet to get a cheque signed, when considering a bank account for your region, I would suggest that the person you choose to have as a double signatory is someone you either live fairly close to or see on a social basis. It should not be your partner/wife/husband even if they are also a TVRCC member.
Once someone (such as an organiser) takes money from someone they have a duty of care to provide the service for which the money was handed over. As RO you must keep simple accounts and keep all paper work so as to show transparency at all times.
If you do not feel confident about controlling your regional account or processing bookings, which have an associated ticket cost, the TVRCC office can offer a processing service. The TVRCC office would not underwrite regional events and any funding required for deposits, would need to be sanctioned in advance by the TVRCC Treasurer. Deposit payments must be secured from members either by the RO or the TVRCC office, before a venue is booked or any contract entered in to. For further assistance with your event, please contact the events team via email or the TVRCC office on 01952 822126.
If you need further advice please contact treasurer@tvrcc.com
TVR CAR CLUB REGIONAL EVENT
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This form is to be used to notify the relevant people within the Club of any significant events that you are planning. It does not need to be completed for your regular monthly meetings even if you are going to a different venue. The main purpose is to provide notification of the event and ensure it is covered by the Club’s PLI insurance. For guidance on your event please see the excellent “Planning for Success” document created by the Events Team.
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Please fill out as much information as possible in the boxes provided. For help and advice regarding any event please contact our events team - events@tvrcc.com
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EVENT FINANCIAL SUPPORT APPLICATION FORM
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If you would like to apply for financial support from the Club for an event you are organising please complete and submit the application form.
This is available as an MS Word editable file and a PDF file. |
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TVR OFFICE SHOW EQUIPMENT
If members of staff from the office are attending a major regional event we can bring with us the following equipment, subject to space restrictions, availability and other event bookings.
If members of staff from the office team aren’t attending a regional event we can loan some of the Club’s equipment, subject to certain conditions and restrictions. The available equipment is currently being refurbished. Please contact Alison at the Club Office if you would like to request any of the equipment, giving as much notice as possible. 01952 822126 or email: office@tvrcc.com |
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PROMOTIONAL VEHICLE APPLICATION FORM
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If you would like to apply to have the TVR Car Club Promotional Van attend an event you are organising please complete and submit the application form.
This is available as an MS Word editable file and a PDF file. |
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CHARITY DONATIONS
The Club site is a really friendly place to be and we all ‘know of’ each other even if we haven’t met. In such a friendly arena it is likely that any request for donations to a charitable cause will evoke a positive response. It is also good for an RO to want to help a member of their community should the need arise and warrant it. So, some guidelines, should you ever need them:
Any thread asking for a charitable donation of any kind should have:
Any thread asking for a charitable donation of any kind should have:
- The reason and full details of why donations are being requested.
- The RO should ask for any communication to be done via RO email address or Forum PM.
- Please remember that the PM box can only hold so many mails. If it’s a popular cause it may get full very quickly and you may lose out on donations.
- We strongly recommend that you contact any charity that you are proposing to collect donations for. They will often provide help, advice, leaflets and links to their donation websites etc. particularly in respect of gift-aid.
- Donations should be made payable to the charity (person) in question, not to the RO or TVRCC.
- In some cases, a link is provided so that donations can be made directly to the charity’s website. This is the preferable option as it takes the RO and TVRCC out of the transaction.
- We would strongly advise against cash being taken at any time. Cheques should be used as they provide a record of the donation.
- Ask a moderator or the ROCo to lock the thread so no communication is on the Forum just email/PM between the original poster and donator.
- In order to avoid any Member feeling obligated to donate, we would request that you keep a private list of all those donating and not make it public unless there is a reason to do so.
- An RO should also involve another member of their region to just keep an eye on the log of donations and be aware of what is going on at all times as a safeguard for the RO. This not an issue if donations are being made directly to an online charity.
- All donations should be made in the above ways, that is, direct from members to the charity involved. The TVRCC does not collect such donations on behalf of the charities.
TVRCC FORUM RULES AND GUIDELINES
TVRCC NAMING AND SHAMING POLICY
TVRCC LOGOS
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More info about the TVRCC authorised logo. NEVER use any of the TVR 'Speedline' logos on their own as they are registered trademarks and copyrighted to TVR, read more
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TVRCC BUSINESS CARDS
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Each RO/DRO can have a set of full colour printed TVRCC business cards with a photo of their TVR or themselves (so new members can find you at meetings) plus any appropriate contact details such as name, mobile (if you want to publicise it), email address and website address for instance.
Please allow up to 7 days for these to arrive, so if needed for a specific event get the order placed in good time. |
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TVRCC REGIONAL BANNERS AND SAIL FLAGS
Each Region is provided with either an outdoor banner or sail flag showing the Club logo for use at meetings, events etc.
A set of tent poles and guy lines are available and are a good idea for making the banner self standing i.e. when there is not something handy to hang it from, at events in fields for instance.
There are two base options available for sail flags, either a grass spike or an under wheel plate.
Contact the RO Coordinator for details to have one produced for your region.
A set of tent poles and guy lines are available and are a good idea for making the banner self standing i.e. when there is not something handy to hang it from, at events in fields for instance.
There are two base options available for sail flags, either a grass spike or an under wheel plate.
Contact the RO Coordinator for details to have one produced for your region.
TVRCC COMMUNICATION TEMPLATE
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In order to maintain the “Corporate Identity” of the Club and protect our brand image, all communications issued on behalf of the TVRCC should carry the same branding. Pre-printed letter-headed paper is available from the TVRCC Office or alternatively, in the modern digital era, ROs may prefer to print the letterhead with each and every letter.
We have produced a downloadable Microsoft Word template which we would encourage all ROs to use for any hard copy communication or letter attachments to emails that they send. Please do not amend the logo in any way (the one in the template is the trademarked version) nor the Club Office details. Please do however personalise your own contact details box where text is contained in {brackets}. Please feel free to add any time limits (e.g. “(eves)”, “(7-9 pm please)”) to your contact details if you wish; equally please do not feel obliged to provide both a landline and a mobile; whichever you would prefer to use for TVRCC business is acceptable but I would respectfully suggest it should be as per your website listing. |
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TVRCC WEBSITES: NAMES & HOSTING
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A website is an ideal way of keeping your members informed and letting new members know more about what you can do for them. Most TVRCC regions already have a website provided by the club. For more details see the Regional Websites page
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TVRCC ORGANISED RUNS
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Many Regions organise ‘Runs Out’. There are few risks with such events, but these can be overcome by following a few simple guidelines - Run Guidelines
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TVRCC INSURANCE DOCUMENTS
Contact the club office for the latest insurance documents if required
TVRCC NEW REGIONAL MEMBER FOLLOW UP FORM
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It is a good idea to keep in touch with your region members, and especially to politely follow up any new visitors to your region to make sure they feel welcome and hopefully will want to attend again and join the TVRCC. To do this we have produced a simple MS Word form to fill in for your records,
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